Overview
Café La Humedad is a cultural café and creative space in Buenos Aires with a vibrant events agenda — live music, poetry nights, art exhibits, and more. Despite their active programming, managing and publishing their event schedule was a manual, time-consuming process with no systematic workflow. The goal was to build an automation pipeline to streamline event uploads and reduce operational overhead for the team.
Role & Tools
Role & Tools
- UX Designer & Developer
- Led the full workflow from discovery to implementation
- Designed and built the automation pipeline
Tools
- Playwright (browser automation & event upload scripts)
- Python (scripting & CSV processing)
- Claude (AI-assisted development)
- Figma (UX design for interface touchpoints)
Core problem
The team at Café La Humedad was manually uploading events to their platform one by one — a repetitive, error-prone process that consumed significant staff time each week. With a packed cultural agenda, this bottleneck was limiting their ability to communicate their programming effectively.
Constraints
- No dedicated technical team — the solution had to be simple enough for non-technical staff to operate.
- Limited budget for tooling or infrastructure.
- Events arrive in various formats — voice messages, informal texts, spreadsheets — requiring flexible input handling.
Solution
Designed and implemented a Playwright + CSV automation pipeline.
- Accepts event data via a structured CSV file populated from client inputs.
- Automatically navigates the events platform and uploads each event with the correct fields.
- Reduced the event publishing workflow from around two hours a week to a few minutes.
- Integrated Whisper — local and CUDA-accelerated — to transcribe voice messages from the client into structured event data, further reducing manual data entry.
Process
- 01
Discovery & workflow mapping
Mapped the existing manual process end to end: how events were received, how they were formatted, and how they were published. Identified the highest-friction points.
- 02
Input standardization
Designed a simple CSV template that the team could fill in — or that could be auto-populated from transcribed voice notes — serving as the single source of truth for each batch of events.
- 03
Automation development
Built the Playwright script to navigate the events platform, handle form fields, and submit each event row from the CSV, including error handling and logging so the team could review what was uploaded.
- 04
Voice message transcription
Integrated Whisper to process WhatsApp voice messages from the client, converting spoken event details into structured text that feeds the CSV pipeline.
- 05
Handoff & training
Delivered a simple runbook so the client team could run the automation independently, and provided a short walkthrough session.
Results
0%
Less time on uploads
0h
Weekly effort, before
- Around a 90% reduction in time spent on event uploads per week.
- The team went from manual copy-paste to a one-click batch upload workflow.
- Voice messages from the client are now automatically transcribed and ready for review.
- Enabled the café to consistently communicate their full events agenda without operational bottlenecks.
Conclusion
A targeted automation solution solved a concrete operational pain point for a cultural business with limited technical resources.
The project demonstrated how lightweight tooling and AI-assisted workflows can deliver significant impact without requiring complex infrastructure or large investment.